Furniture & Accessories Guide

Plan a practical, welcoming and professional exhibition stand.

The right furniture can improve the appearance of your exhibition stand while creating comfortable spaces for conversations, demonstrations, product displays and storage.

Use this guide to help choose suitable tables, chairs, counters, display units and accessories before completing your order and stand plan.

Furniture ranges, colours, dimensions, availability and ordering deadlines may vary between exhibitions. Always check the products and information shown within your individual exhibition dashboard.

View Furniture Guide
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Plan For Your Purpose

Choose furniture that supports meetings, demonstrations, hospitality, displays and storage.

Check The Dimensions

Confirm that every item will fit comfortably without restricting movement or access.

Add It To Your Plan

Show the intended position of counters, tables, chairs, storage and display units on your stand plan.

Start With The Purpose Of Your Stand

Choose furniture based on how the space will be used.

Before selecting individual products, consider what you want staff and visitors to do on the stand.

Your requirements may include:

  • Short informal conversations
  • Longer seated meetings
  • Product demonstrations
  • Reception and visitor registration
  • Display of brochures or samples
  • Hospitality and refreshments
  • Secure or concealed storage
  • Computer and screen workstations
  • Charging devices and equipment

A clear purpose will help you avoid ordering unnecessary items or creating a layout that feels overcrowded.

Consider Visitor Flow

Keep the stand open, comfortable and easy to navigate.

Furniture should support the way people move through the stand rather than creating barriers.

Consider:

  • The location of each open side
  • Main visitor entry points
  • Access to counters and displays
  • Space around tables and chairs
  • Routes to storage areas
  • Access to electrical sockets
  • Wheelchair and mobility access
  • Emergency and operational clearances

Allow enough room for chairs to be moved and for staff to pass behind counters or seated visitors.

How To Plan Exhibition Stand Furniture

Follow these four steps before placing your furniture order.

1. Confirm Your Stand Size

Check the stand dimensions, open sides, wall positions and any built-in features.

Use accurate measurements rather than estimating the available space.

2. Identify Each Activity

Decide where meetings, demonstrations, visitor reception, hospitality and product displays will take place.

3. Choose Suitable Furniture

Select products that suit the intended use, available space, stand style and number of expected visitors.

4. Complete Your Stand Plan

Mark the location and orientation of every table, chair, counter, cabinet and accessory before submitting your plan.

Common Exhibition Furniture Categories

Products and availability may vary between exhibitions.

Use these categories as general planning guidance. Check your exhibition dashboard or furniture order form for the exact products, sizes, finishes and quantities available.

Meeting Tables

Meeting tables create a defined area for conversations, presentations and document review.

Check the table dimensions and allow sufficient space for chairs and movement around every side that will be used.

Poseur Tables

Poseur tables are useful for short, informal conversations and can help maintain an open stand layout.

They may be paired with stools or used as standing tables.

Chairs & Meeting Seating

Choose seating that suits the length and style of the conversations expected on the stand.

Remember to allow space behind each chair so visitors can sit down and stand up comfortably.

Bar Stools

Bar stools work well with poseur tables, raised counters and informal meeting areas.

Check the seat height against the table or counter with which the stool will be used.

Lounge Furniture

Sofas, armchairs and coffee tables can create a more relaxed meeting environment.

Lounge furniture usually requires more floor space, so check all product dimensions carefully.

Reception Counters

Reception counters provide a clear welcome point and workspace for staff.

Consider the location of laptops, literature, storage, electrical sockets and visitor access when positioning the counter.

Display Cabinets

Display cabinets can present products securely and professionally.

Confirm whether lighting or a nearby electrical socket is required and include the cabinet position on your stand plan.

Brochure Stands

Brochure holders provide a dedicated location for printed literature and can reduce clutter on counters and tables.

Position them where visitors can reach them without obstructing an entrance or walkway.

Storage Furniture

Lockable cupboards, cabinets and storage counters can help keep personal belongings, paperwork and stand supplies out of sight.

Check the internal capacity and whether doors can open without hitting nearby furniture.

Add Furniture To Your Stand Plan

Check that everything fits before submitting your order.

Show the position and orientation of every table, chair, counter, cabinet, display unit and brochure stand.

Use product dimensions where available and allow sufficient space for visitors, staff, opening doors and access to electrical services.

View Stand Planning Guide

Choosing The Right Quantity

Avoid overcrowding the available space.

It can be tempting to order enough seating for every possible visitor, but too much furniture may make the stand feel closed and difficult to enter.

Consider:

  • The maximum number of simultaneous meetings
  • How many staff will be present
  • Whether meetings will be seated or standing
  • The average length of each conversation
  • Whether visitors need access to displays
  • The total usable floor area

A smaller amount of well-positioned furniture often creates a more effective layout than filling every available area.

Check Product Compatibility

Make sure tables, chairs and accessories work together.

When combining products, check their dimensions, heights, finishes and intended use.

For example:

  • Match stools with a suitable raised table or counter
  • Allow adequate chairs around a meeting table
  • Confirm that a counter has space for required equipment
  • Check that furniture colours suit the stand design
  • Ensure cabinets can open in their planned position
  • Confirm that powered displays have nearby electrical services

Contact the Moyne team where you are unsure whether particular products are suitable together.

Furniture Layout Checklist

Review these points before finalising your layout.

Entrances Remain Open

Do not position large furniture directly across an open side or the main visitor route.

Chairs Have Clearance

Allow enough room behind seating for visitors to sit, stand and move comfortably.

Storage Is Accessible

Check that cupboard and cabinet doors can open fully without being blocked.

Sockets Remain Reachable

Do not cover electrical positions with furniture unless the layout has been designed for this purpose.

Displays Stay Visible

Make sure furniture does not obscure important graphics, screens, products or signage.

The Stand Feels Balanced

Avoid placing all furniture in one area or leaving the visitor-facing space feeling crowded.

Furniture Delivery & Placement

Ordered furniture will normally be delivered or positioned in accordance with the arrangements for the individual exhibition.

A clear stand plan helps the installation team understand where key items should be placed.

Exhibitors should check all furniture during build-up and report missing, damaged or incorrect items as soon as possible.

Late Changes & Additional Items

Changes requested after the ordering deadline may be subject to availability and additional charges.

Particular styles, colours or quantities may not be available during exhibition build-up.

Order early and confirm your requirements before submitting the final stand plan.

Order Exhibition Furniture

Furniture can be ordered through your exhibition dashboard.

Select your exhibition to view the available furniture range, product dimensions, prices, finishes and ordering deadline.

Where online ordering is not yet available, download and complete the relevant furniture order form.

View My Exhibition

Frequently Asked Questions

How do I know whether the furniture will fit my stand?

Check the dimensions shown for each product and add the items to a scaled stand plan. Remember to allow additional space for chairs, opening doors and visitor movement.

Can I choose the colour of the furniture?

Available colours and finishes vary between products and exhibitions. Check the product options shown within your exhibition dashboard or furniture order form.

Can I bring my own furniture?

This may depend on the exhibition, venue and build-up arrangements. Check the event information or contact the Moyne team before bringing furniture to the venue.

Can I order additional furniture during build-up?

Additional items may be subject to availability and could incur late-order charges. Ordering before the stated deadline provides the best choice of products.

Where will my furniture be delivered?

Furniture delivery and placement arrangements vary between exhibitions. Check the information supplied for your event and provide a stand plan where item positioning is important.

Can Moyne help me plan my furniture layout?

Yes. Contact the Moyne team with your exhibition name, stand number, stand dimensions and intended use of the space.

Need Help Choosing Exhibition Furniture?

Contact the Moyne team for help selecting furniture and planning your stand layout.

Please include your exhibition name, company name, stand number and stand dimensions.

+44 (0)208 997 8596
info@moyne.co.uk

Contact The Moyne Team