Correctly prepared artwork helps ensure your exhibition graphics are produced accurately and on time.
Use this guide before creating or uploading artwork for wall panels, nameboards, signage, lightboxes and other printed stand graphics.
Artwork dimensions, panel sizes, upload deadlines and production requirements may vary between exhibitions. Always check the information supplied within your individual exhibition dashboard before submitting files.
Prepare each graphic using the dimensions and templates supplied for your exhibition and stand system.
Submit high-quality artwork with the correct colour settings, resolution, bleed and embedded fonts.
Allow sufficient time for file checking, production and any corrections that may be required.
Create the artwork using the exact dimensions supplied for the relevant wall panel, nameboard, lightbox or printed product.
Do not assume that all panels or stand systems use the same measurements.
Include the required bleed around each artwork file.
Keep logos, text and important design elements inside the recommended safe area so they are not affected by trimming or panel joins.
Prepare artwork using the colour mode requested in the supplied specification.
Printed colours may differ from those displayed on a screen, especially when artwork has been created using screen-based colour settings.
Use high-resolution images suitable for the final printed size.
Images taken from websites, screenshots or social media may be too small for large-format exhibition graphics.
Embed fonts or convert text to outlines where required.
Check all company names, contact details, web addresses and promotional wording carefully before submitting the final files.
Use vector versions of logos and graphic elements whenever possible.
Low-resolution logos may appear blurred or pixelated when enlarged for exhibition graphics.
Supply files using the format requested in your artwork specification.
PDF is commonly used for print-ready artwork, but your exhibition instructions may request another format.
Clearly identify which artwork belongs to each wall, panel or lightbox.
Use consistent file names and include panel references that match your submitted stand plan.
Review every file at full size before uploading it.
Once artwork has been approved for production, later corrections or replacement files may incur additional charges.
Use the templates or measurements supplied for your specific exhibition, stand type and graphic product.
A stand may contain several panels with different dimensions. Check each panel individually and do not create one large file unless the specification specifically requests it.
Where artwork continues across multiple panels, consider how important text, logos and faces will be affected by panel joins.
Continuous artwork can create a strong visual effect across an exhibition stand, but the design must account for panel joins, corners and structural elements.
Avoid placing small text, logos or important details directly across a join.
Use your stand plan to confirm the correct order and orientation of every printed panel.
Use clear file names containing your company name, exhibition, stand number and panel reference.
For example:
CompanyName_Exhibition_StandA12_BackWallPanel1.pdf
Avoid unclear file names such as Final.pdf, NewArtwork.pdf or Version2.pdf.
Where several files are supplied, include a stand visual or panel-location plan showing where each graphic should be installed.
Prepare artwork for the correct panel dimensions and identify the wall and panel position clearly.
Consider the location of panel joins, shelves, screens, sockets and other stand elements.
Supply the exact company name and wording required.
Check spelling, capitalisation and punctuation carefully, as the submitted wording may be reproduced exactly.
Use the lightbox artwork template supplied for the specific product.
Allow for any visible edges, finishing areas or frame sections shown in the specification.
Confirm whether artwork is required for one side or both sides.
Keep important content within the safe area and check the finished orientation before uploading.
Use the dimensions supplied for the exact counter or desk product ordered.
Check whether the artwork covers the front only or includes side sections.
Custom graphics may require a specific template or additional production information.
Contact the Moyne team before preparing artwork if the required dimensions or format have not been supplied.
Check the file dimensions, resolution, spelling, bleed, colour settings and panel reference.
Make sure the artwork matches the product ordered.
Include your company name, exhibition name, stand number and contact details with every artwork submission.
Upload artwork before the deadline displayed in your exhibition dashboard.
Late files may affect production, availability and installation.
Artwork may be checked for obvious technical issues before production.
This does not replace the exhibitor’s own responsibility to check spelling, content, design, dimensions and image quality.
Where a proof is supplied, review it carefully and respond within the requested timeframe.
Use a clear version number when uploading replacement files.
Do not upload several files with similar names without identifying which version is final.
Contact the Moyne team immediately if revised artwork replaces a file that has already been approved.
Please include your company name, exhibition name, stand number and the graphic product you have ordered.
Call +44 (0)208 997 8596 or email info@moyne.co.uk.